Common Mistakes That Delay Closings (and How a Transaction Coordinator Helps You Avoid Them)
Nothing kills momentum like preventable delays.
In real estate, time is everything. A missed signature, an overlooked deadline, or a breakdown in communication can easily derail a deal — sometimes costing your client the home or the sale they’ve been working so hard for.
While every transaction is different, there are common mistakes that show up time and time again when there isn’t a strong system in place. The good news? These issues are preventable — especially when you have the right support behind you.
The Most Common Mistakes That Delay Closings
1️⃣ Missing Contract Deadlines
Whether it’s the earnest money deposit, inspection period, or financing contingency — these dates are critical. One missed deadline can lead to penalties, contract cancellations, or a deal falling apart altogether.
How a TC Helps:
✔️ Actively tracks and monitors all contract deadlines.
✔️ Sends reminders to agents, clients, and other parties before dates approach.
✔️ Keeps everyone accountable and on schedule.
2️⃣ Incomplete or Incorrect Paperwork
Contracts with missing signatures, unchecked boxes, or incomplete disclosures can delay brokerage compliance approval or cause legal issues down the line.
How a TC Helps:
✔️ Reviews contracts and documents for accuracy and completion.
✔️ Flags missing information before it becomes a problem.
✔️ Ensures all required disclosures are delivered and signed on time.
3️⃣ Poor Communication Between Parties
Deals involve many moving parts — agents, clients, lenders, inspectors, attorneys, title companies. Miscommunication (or no communication) between these parties leads to confusion, frustration, and preventable delays.
How a TC Helps:
✔️ Acts as the central point of contact for all transaction parties.
✔️ Provides clear, timely updates and responses.
✔️ Keeps the lines of communication open and flowing smoothly.
4️⃣ Last-Minute Scramble for Missing Documents
It’s closing week — but someone forgot to submit an important form or confirm a repair receipt. Now everyone is scrambling, and the closing date is at risk.
How a TC Helps:
✔️ Creates and maintains an organized file of all required documents.
✔️ Double-checks for anything outstanding well before closing.
✔️ Coordinates final details to prevent last-minute surprises.
5️⃣ Failing to Confirm Closing Details
Closings have a lot of moving parts — who’s bringing what, when and where it’s happening, final amounts due. Failing to confirm these details can easily lead to confusion or delays at the closing table.
How a TC Helps:
✔️ Confirms the closing time, location, and all necessary details with each party.
✔️ Makes sure all paperwork is delivered to the right people ahead of time.
✔️ Verifies the transaction file is fully compliant and ready to close.
A Smooth Closing Doesn’t Happen by Accident
Behind every seamless transaction is a process — not luck. A great Transaction Coordinator protects your deals by preventing these common mistakes before they ever have the chance to happen.
When you partner with DREAM, Inc., you’re not just hiring someone to push paperwork. You’re investing in peace of mind, accuracy, and professionalism from contract to close.
Ready to Keep Your Deals on Track?
Let us handle the details so you can focus on what you do best — closing more deals and serving your clients.